JOB SUMMARY

The Mine Clerk will work as a Team Member with all on-site Manroc supervision to provide administrative and clerical services to ensure effective and efficient administration of on-site contracts.  The Mine Clerk reports to the Site Superintendent/Project Manager.

SCOPE AND RESPONSIBILITIES

• Compiling Daily Reports – sent every morning to the main office.
• Compiling Monthly reports – Monthly metrics for scorecard including planned vs actual meters and delays. Send Monthly metrics to Barrick on the first day of every month for the previous month.
• Completing Timesheets – completed daily, work with Barrick and Technical Services Manager on proper billing areas. Must understand the basics of the contract. PO’s change quarterly.
• Reporting Absence management – Tracking of all absence types including sick, awol, vacation, other, etc. Keep a detailed tracking sheet and print for Site Superintendent at the end of each pay period. Make sure you check the date of hire for employee vacation reset.
• Managing Site Safety Awards – track eligible employees based on Safety Program outline. Manage safety award distribution at site.
• Filing – Ensure documents are filed properly and share pertinent information with the town office in a timely fashion.
• Site Ordering – Ensuring orders make it to site and then to the proper area.
• Recording Employee Time – Assist Payroll and Technical Services Manager with time and items by tracking hours of work and request Turnstile reports from Barrick if required.
• Managing Time off request – Following approval of PTO, update calendar on site and print off updated schedules that reflects time off for Supervision to ensure employees are not scheduled for work in line-ups.
• Site Worksheets – Weekly checks to ensure all documents and supplies required for Supervisory needs are printed and in abundance.
• Manage New Employee Needs – Ensure all new hires have an employee file, basket, and locker for the first day of work. Maintain employee basket and locker numbers for records.

EDUCATION AND EXPERIENCE

• Comprehensive knowledge of contracting and sub-contracting in the underground mining environment.
• Experience with and understanding multiple contract types required for the work in hand and possess the ability to handle multiple tasks while working independently.

OTHER REQUIREMENTS

• Working knowledge of Word and Excel.
• Good communications skills, both verbal and written.
• Demonstrate a safety mindset and work according to all Manroc policies, procedures, and standards.